What this page is for
After checking a month in Profit and loss, finalise it: each property's figures and what is due to its owner are kept as they are. Then record what you paid each owner and send them a statement.
Who can use it
See owner balances (Admin, Finance, Viewer). Finalising, reopening and locking need Finalise and reopen owner balances; payments and emails need Record payments to owners.
How to settle a month
- Choose the month and select Finalise owner balances. Every property with an owner is finalised in its own currency. Keep Also lock the P&L month ticked so the figures can't change.
- For each property, enter the payment, date and reference and select Record payment. You can pay in parts; a negative amount corrects a payment.
- Select Statement for the PDF, or Email to send it to the owner.
- Select Lock balances when the month is done.
Fields and columns
| Field | Meaning |
|---|---|
| Profit / Due to owner | As finalised from Profit and loss. |
| Paid | Paid to the owner for this month, with the last date and reference. |
| Still owed (all months) | Everything due to the owner up to this month, minus everything paid. |
| Status | Not paid, Part paid, Paid, or Nothing due. |
| Still owed to | Totals per owner across all months, at the top. |
Statuses and automation
- Finalising skips properties already finalised for the month, so it is safe to run again after adding owners.
- Reopen removes a finalised balance (only when nothing is paid and balances are not locked); unlock the P&L month to change figures, then finalise again.
- Locked balances can't be finalised, paid or reopened.
Settings that change this page
Owner payout rules; Message templates: Owner statement. With the owner statements module on, Email statements when a month is finalised emails each owner their statement a few minutes after you finalise.
FAQs
What if the owner owes us? When expenses are higher than income, due to owner is negative; it reduces what is still owed.
Troubleshooting
| Problem | What to do |
|---|---|
| "Balances for this month are locked." | Unlock balances first. |
| A property is missing | It has no owner, or is the company cost centre. Link it to an owner. |