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New or draft invoice

Who to bill, the period, and the lines with tax.

What this page is for

Write an invoice. It is saved as a draft; nothing is sent and no number is used until you issue it.

Who can use it

Create, issue and send invoices (by default Admin, Finance and Front desk).

How to write an invoice

  1. Under Bill to, choose the customer type and enter the name. Add email, tax number and address when you have them.
  2. Check the currency. Optionally choose the unit, the period and a due date.
  3. Fill in the lines: type, description, quantity, price and tax. Empty rows are ignored.
  4. Select Save draft, then Issue on the next page.

Fields and columns

Field Meaning
Customer type Guest, Tenant, Company, Owner or Other. Used to group money owed.
Name, Email, Tax number, Address Printed on the invoice. The email is where it is sent.
Currency The invoice currency.
Due date Left empty, the payment terms set it when issued.
Quantity, Price Price per unit. A negative price makes a discount line.
Tax A tax rate from Tax rates. Percentage taxes are worked out on the line; an included tax is already in the price.

Statuses and automation

The totals are worked out when you save: net, tax per rate, and total.

Settings that change this page

Settings, Invoicing: payment terms. Tax rates: the taxes you can choose.

FAQs

Can I edit an issued invoice? No. Make a credit note and a new invoice.

Troubleshooting

Problem What to do
"Each line needs a description and a price." Fill both on every line you use.

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