What this page is for
Your books, kept by themselves. Every stay, payment, invoice, expense, bill and security deposit becomes a balanced double-entry, so the trial balance always adds up and your accountant gets clean figures.
Who can use it
See the ledger (by default Admin, Finance and Viewer). Post manual adjustments and Manage ledger accounts (Admin, Finance).
How to correct something
Change the document it comes from (the booking, expense or invoice): its entry is replaced by itself. For anything else, post a Manual adjustment: choose the accounts, put the amounts as debits and credits (they must be equal) and give a reason.
How entries are made
| Document | Entry |
|---|---|
| Stay (confirmed, no-show, or cancelled with money kept) | Guest receivables up, rental income up, on check-in; a platform commission is an expense. |
| Payment received | Cash and bank up, receivables down. A refund paid back is the reverse. |
| Invoice issued (not for a stay) | Accounts receivable up; income and tax payable up. A stay's own invoice adds only its tax. Credit notes reverse. |
| Expense approved | Operating expenses up, cash and bank down. |
| Bill entered (not from a maintenance job) | Expense or owner payout up, accounts payable up; paying it moves cash. |
| Security deposit | Received: held for the guest (not income). Refunded: back out. Kept for damage: income. |
Fields and columns
| Column | Meaning |
|---|---|
| Balance | In your base currency, by each entry's month rate. Assets and expenses show debit balances; the rest credit balances. |
Statuses and automation
- Changed documents are posted every 15 minutes, or now with Bring up to date now. Each document has exactly one entry.
- Deleted, cancelled or rejected documents lose their entry.
- Entries waiting for an exchange rate are finished once the rate is added.
Settings that change this page
Your base currency (General settings). The default accounts can be renamed but not removed.
FAQs
Why is a maintenance bill not in the ledger? The job's cost is already an expense; posting the bill too would count it twice.
Troubleshooting
| Problem | What to do |
|---|---|
| A new document is missing | Select Bring up to date now. |
| The adjustment is refused | Debits and credits must be equal, with at least two lines. |