Master data

Edit the lists behind drop-downs (unit types, platforms, payment methods, ...), the amenity catalogue, and how documents are numbered.

What this page is for

Many forms in CityLights offer fixed choices: the type of a unit, the platform a booking came from, how a payment was made. This page is where you rename, reorder, add and switch off those choices. It also holds the Amenities catalogue (with an icon for each) and the Numbering of bookings, invoices, receipts and other documents. Each module that uses a list adds its tab here while the module is on.

Who can use it

Edit master data is needed (by default Admin). The account owner can always use it.

How to change a list

Choose the list at the top of the page.
Edit an entry's Name or Order, tick or untick In use, then select the tick button on that row.
To add an entry, fill in Name (and optionally Code) on the right and select Add.

How to manage amenities

Open the Amenities tab.
Change a name, its Icon name (a Lucide icon such as wifi or bed-double) or its category, then select the tick button.
Untick In use to stop offering an amenity. Properties that have it keep it.

How to change numbering

Open the Numbering tab.
Change the Prefix, Format, number of Digits or when numbering Starts again, then select the tick button.
Next number shows what the next document will get.

Fields and columns

Field	What it means
Name	What people see in drop-downs and reports.
Code	The fixed identifier stored on records, used by imports and connectors. It can't be changed once added.
Order	Lower numbers appear first.
In use	Unticked entries are hidden from drop-downs; records that already use them keep their label.
Extra columns	Some lists have yes/no options, for example Platform collects payment on booking platforms.
Icon name, Category	The amenity's icon and the group it is shown under.
Prefix, Format	Format codes: `{PREFIX}`, `{YYYY}` year, `{YY}` short year, `{MM}` month, `{SEQ}` the running number (required). Example: `INV-{YYYY}-{SEQ}` gives `INV-2026-00042`.
Digits	How many digits the running number has (filled with zeros).
Start again	Never, every year or every month.

Statuses and automation

Entries are never deleted, only switched off, so old records always show a name.
Shipped entries appear when the organisation is created or the module is switched on.
Numbers never repeat and never skip, even when many people save at once. A document that fails to save does not use up a number. The counter can never be set back.

Settings that change this page

The lists shown depend on which Modules are on.

FAQs

Can I delete a platform? Switch it off instead. Bookings that used it keep its name.

Will changing the format renumber old documents? No. Only new documents use the new format.

Troubleshooting

Problem	What to do
"This list already has an entry with that code."	Choose another code, or switch the existing entry back on.
"Use a Lucide icon name"	Check the spelling, for example `car-front`, not `car front`.
The format is refused	It must contain `{SEQ}`.
A list I expected is missing	Its module is off. Switch it on under Modules.